Overtime under control, without Excel and recalculating
MetronHR calculates overtime automatically from time tracking. Your team sees the current balance in the dashboard and can request a payout or time off in lieu with a few clicks.
No credit card required · Cancel monthly
- No recalculating by hand, overtime is worked out automatically
- Your team requests a payout or time off in lieu themselves
- GDPR compliant, hosted in Germany
Lena H.
Tobias K.
Aylin D.
Mehmet Y.
Sophie B.
Mara W.Leave, 3 daysAylin Demir · 28–30 OctTraining, 1 dayTobias Krüger · 22 Oct
Leave, 3 daysNadia Schulz · 22–24 DecReview
Month endSeptember · Krämer payroll officeDone- Made in GermanyDeveloped and hosted in Germany
- Certified data centreISO 27001, located in Germany
- Web, app and terminalBrowser, iPhone, Android, Mac, Windows
- GDPR compliantServers in Nuremberg and Falkenstein
An end to overtime chaos in Excel
The same game every month: collect the overtime, recalculate, correct. MetronHR puts an end to it.
- Problem
Nobody knows how much overtime they have
People ask, you search in Excel, and in the end the figure is still wrong.
- Problem
Payouts by email and by shouting across the room
"Can you pay out my overtime?", and then the arithmetic starts. Hourly rate, premium, gross amount, all by hand.
- Problem
No overview of previous years
What has built up from last year? What has already been paid out? Without a system you lose track quickly.
Overtime that manages itself
MetronHR calculates overtime automatically from time tracking, shows the current balance in the dashboard and makes a payout or time off in lieu a matter of a few clicks, including approval by the manager.
Overtime without recalculatingWith MetronHR overtime works itself out: no recalculating by hand, no more Excel work.
Balance with a traffic light
Change Mara's actual hours: balance and colour follow at once. Green up to +10h, yellow up to +20h, red above.
Month end
One click locks the balances. They carry into the next month.
| Person | Target | Actual | Balance |
|---|---|---|---|
| Sophie Braun | 160:00h | 162:15h | +2:15h |
| Aylin Demir | 120:00h | 121:00h | +1:00h |
| Tobias Krüger | 160:00h | 158:30h | −1:30h |
| Mara Wolf | 160:00h | 173:45h | +13:45h |
| Lena Hoffmann | 128:00h | 130:30h | +2:30h |
This is how overtime management works
From the automatic calculation to the payout, in four simple steps.
Automatic calculation
Overtime is calculated automatically from the recorded working hours, based on the stored working time model. Full time or part time, the system gets it right.
No more recalculating by hand
Hours accounts Hours accountMara Wolf · October 2026Time off in days of 8:00h0Item Hours Recorded, terminal and app 173:45h Target in October −160:00h Time off in lieu 0:00h Balance +13:45h The time off is in the team calendar.
The balance in the dashboard
Everyone sees their current overtime balance in the dashboard, broken down into the current year and previous years. No more questions.
Everything in the open, for everyone
A personal hours account My accountSophie Braun · as of todayBalance+2:15hLeave left13 daysThis week40:00hWeek Target Actual Balance week 41 40:00h 41:30h +1:30h Week 42 40:00h 40:45h +0:45h Week 43 40:00h 40:00h 0:00h Payout or time off in lieu
With one click people choose: have the overtime paid out or take it as time off in lieu. The system works out the gross amount or the available days off automatically.
People manage their overtime themselves
Request time off in lieu Use overtimeMara Wolf · balance +13:45hTypeTime off in lieudayFriday, 6 NovemberHours8:00hBalance after+5:45hWith Dr. Lindner for approvaljust nowopenApproval by the manager
Requests are forwarded to managers automatically. Once approved, the payout is passed to payroll or the time off in lieu is entered in the calendar.
A clear process without email ping-pong
Approval process Approve extra workWarehouse team · OctoberOpen requests2Mara Wolf's balance+13:45hExtra work · 22 Oct · 2:30hMara Wolf · stocktaking in the warehouseExtra work · 23 Oct · 1:00hMehmet Yilmaz · evening emergencyReviewExtra work · 16 Oct · 1:30hLena Hoffmann · quarter-end closingApproved
What overtime management can do
Everything you need for clean overtime administration, without the frills.
- Calculation
Automatic calculation in real time
Overtime is calculated automatically from time tracking
Takes individual working time models into account, part time and full time
- Compensation
Flexible compensation models
Payout, time off in lieu, both, or a flat overtime allowance, individually per contract
Configurable per employment contract, including a flat allowance for managers
- Overview
A personal hours account
Current balance, yearly overview and quick actions in one place
With a detailed breakdown by year and an opening balance
- Payout
A payout in a few clicks
People request the payout themselves, the system works out the gross amount
Including the overtime premium (125%, for example) and approval by the manager
- Time off in lieu
Request time off in lieu
Take overtime as days off, converted automatically
Takes the working time model into account: full time 8h a day, part time pro rata
- Flat allowance
A flat overtime allowance for managers
The monthly allowance is deducted automatically, only what is above it can be compensated
In the open and traceable, for your accountant too
- Warning levels
A traffic light account with four thresholds
Two thresholds on the plus side, two on the minus side, agreed once for the business
A daily run reports a change of level to the person concerned, while management and HR see one figure per level
- Analytics
Reports and exports
Hours account reports broken down by year
Excel export and DATEV payroll export for payroll and your accountant
- Validation
Automatic checks
Minimum amounts, upper limits and conflict detection
Prevents mistakes before they happen
Overtime under control, for your whole team
Whether you run the company, lead a team or work in it, everyone gets exactly what they need.
- Owner or director
A full overview, no administration
- Recalculating overtime every month, processing payouts by hand and hoping nothing gets forgotten.
- Overtime is calculated automatically. Payouts and time off in lieu run through a clear approval process, and you see it all in the dashboard.
- Team lead
Approving requests instead of answering emails
- "How much overtime do I have?" It feels like you answer that question every week.
- Your team sees the balance themselves in the dashboard. You approve payout and time-off requests with a click.
- Employee
See and request overtime at any time
- No idea how much overtime has built up, and requesting a payout is a hassle.
- The current balance in the dashboard, a payout or time off in lieu requested in a few clicks.
- Accountant
Clean figures for payroll
- Every month, incomplete overtime statements from the client.
- Finished exports with all overtime, payouts and time off in lieu, at the push of a button.
Security and data protection
Your data is safe: hosted in Germany, GDPR compliant and encrypted.
- GDPR compliant, on German servers
- GoBD compliant retention of all overtime data
- Complete documentation of every payout and approval
- Calculations in the open, under the ArbZG
- A change history of the time entries in the Professional plan
Frequent questions about overtime
Everything you need to know about overtime management in MetronHR.
Question not answered here? Every step is explained in the help centre.
Send us a messageHow is overtime calculated?
Automatically from time tracking: actual working time minus target working time, based on the stored working time model. The system takes full time, part time and flexible models into account.
Which compensation models are supported?
MetronHR supports four models: payout only, time off in lieu only, a free choice between the two, or a monthly flat overtime allowance (for managers, for example). It is configured individually per employment contract.
How does an overtime payout work?
You request the payout in the dashboard. The system works out the gross amount automatically (hours x hourly rate x premium, for example 125%). Once the manager approves it, the payout is passed to payroll.
What is a flat overtime allowance?
With a flat overtime allowance, a set amount of monthly overtime is covered by the salary (20h a month, for example). The system deducts that allowance automatically and shows only the surplus that can be compensated. Made for managers.
How does time off in lieu work?
You request time off in lieu as an absence. The system converts it automatically: on full time (40h a week) one day equals 8 hours, on part time pro rata (on 20h a week, one day equals 4h). Once approved, the period is entered in the calendar.
Is overtime from previous years taken into account?
Yes. The dashboard shows a clear breakdown: opening balance (from a previous system, for example), overtime from previous years and the current year. You have the full history since the contract began.
Ready to end the overtime chaos?
Try MetronHR free for 14 days. No credit card, no tricks.
- No credit card required
- Ready quickly
- Cancel monthly
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