Manage hour packages without losing track
Define hour allowances per client and follow the usage in real time. Every time entry updates the balance automatically: an end to Excel lists and to nasty surprises at invoicing.
- See at once how many hours are left for each client
- The status switches to "used up" by itself as soon as a package is empty
- GDPR compliant, hosted in Germany
An end to allowance chaos in Excel
Tracking hour packages in Excel, adding up usage by hand and finding at the month end that a client went over the limit long ago: anyone who works with allowances knows it.
Problem
No overview of the hours left
How many hours are left for client X? No idea, nobody has updated the Excel sheet in weeks.
Problem
Overruns noticed too late
Only at the monthly invoice does it become clear that the allowance was used up long ago. Unpaid hours are the result.
Problem
Top-ups and extensions kept in your head
Who topped up when? Which client extended their package? Without clean documentation every invoice becomes guesswork.
Solution
Allowances that manage themselves
Create hour packages, have the usage tracked automatically and see the current balance at any time, with no recalculating by hand.
Result
Always current instead of recalculated monthly
Every time entry updates the allowance automatically, so you can see the current balance per client at any time.
This is how allowance management works
From creating the hour packages to the real-time overview, in three steps.
Step1
Create an hour package
Create an allowance for your client, one-off or recurring. With a number of hours, a term and automatic renewal.
Step2
Follow usage in real time
Every time entry is offset against the allowance automatically. You can see at any time how many hours are left for each client.
Step3
The balance always in view
You can see the current usage per allowance at any time. Once a package is used up its status changes by itself, before unpaid hours build up unnoticed.
What allowance management can do
Everything you need to manage hour packages, without the frills.
Administration
One-off and recurring packages
Recurring allowances renew themselves, one-off ones you top up by hand
Configurable per client and contract
Tracking
Automatic usage overview
Every time entry updates the allowance balance in real time
Time tracking and allowances are linked directly
Status display
The status updates itself
The allowance status updates by itself, from "active" to "used up"
Allowances that are used up or expired are marked clearly
Top-ups
Document top-ups
Every extension and every top-up is logged properly
A complete history of every change per allowance
Analytics
Usage reports per client
Detailed reports on usage and the remaining budget
Exportable as Excel or CSV for invoicing
Assignment
Keep billable and internal hours apart
Assigned automatically, only billable hours draw on the allowance
A clear separation for clean client invoicing
Scope
One allowance per client and service
Maintenance, consulting and support run on separate packages for the same client
Every service gets its own hour package, visible while the time is being booked
Compliance
Change history on the allowance
Every increase and every change to the allowance is logged
Traceable for invoicing and for internal control
Allowances for your whole team
Whether you run the company, lead a team or work in it, everyone gains from hour packages being out in the open.
Owner or director
Revenue and workload in view
How many hours are still open with which client? Until now only an Excel search could answer that.
Every allowance at a glance, with current usage and status.
Team lead
Knowing how many hours are left
Handing out work without knowing whether the client's hour package still covers it.
A real-time overview per client, so you can plan the work before the budget runs out.
Employee
Book hours, the allowance follows
No idea whether the hours booked still fit into the client's package.
Just book the hours, the allowance updates itself.
Accountant
Clean invoicing per client
Incomplete hour lists and allowance figures worked out by hand at the client.
Finished reports with the usage per allowance, exportable at the push of a button.
Security and data protection
Your allowance and billing data is safe: hosted in Germany, GDPR compliant and encrypted.
- Encrypted transfer and storage of data
- Role-based access rights for allowance data
- GDPR compliant processing of all client data
Frequent questions about allowances
Everything you need to know about allowance management in MetronHR.
Recurring allowances renew themselves once the term ends (for example 40 hours a month). One-off allowances have to be topped up by hand once they are used up.
The allowance overview shows the current usage and the remaining budget of every package at any time. Once an allowance is used up, its status switches to "used up" by itself.
Yes, you can create allowances for a whole client or for a single project, depending on how the contract is built.
Every top-up is documented with date, amount and reason. That gives you a complete history for invoicing.
Yes, for every time entry you decide whether it is billable or internal. Only billable hours draw on the allowance.
Yes, and every change is recorded in the change history, for full traceability.
Allowance management is part of the Professional plan. During the trial you can try it out with no obligation.
Question not answered here? Every step is explained in the help centre.
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