Manage hour packages without losing track
Define hour allowances per client and follow the usage in real time. Every time entry updates the balance automatically: an end to Excel lists and to nasty surprises at invoicing.
No credit card required · Cancel monthly
- See at once how many hours are left for each client
- The status switches to "used up" by itself as soon as a package is empty
- GDPR compliant, hosted in Germany
Lena H.
Tobias K.
Aylin D.
Mehmet Y.
Sophie B.
Mara W.Leave, 3 daysAylin Demir · 28–30 OctTraining, 1 dayTobias Krüger · 22 Oct
Leave, 3 daysNadia Schulz · 22–24 DecReview
Month endSeptember · Krämer payroll officeDone- Made in GermanyDeveloped and hosted in Germany
- Certified data centreISO 27001, located in Germany
- Web, app and terminalBrowser, iPhone, Android, Mac, Windows
- GDPR compliantServers in Nuremberg and Falkenstein
An end to allowance chaos in Excel
Tracking hour packages in Excel, adding up usage by hand and finding at the month end that a client went over the limit long ago: anyone who works with allowances knows it.
- Problem
No overview of the hours left
How many hours are left for client X? No idea, nobody has updated the Excel sheet in weeks.
- Problem
Overruns noticed too late
Only at the monthly invoice does it become clear that the allowance was used up long ago. Unpaid hours are the result.
- Problem
Top-ups and extensions kept in your head
Who topped up when? Which client extended their package? Without clean documentation every invoice becomes guesswork.
Allowances that manage themselves
Create hour packages, have the usage tracked automatically and see the current balance at any time, with no recalculating by hand.
Always current instead of recalculated monthlyEvery time entry updates the allowance automatically, so you can see the current balance per client at any time.
Usage per client
Every hour package with a bar and a colour. Raise the practice's usage and watch the colour change.
Top up without a spreadsheet
A new package settles the overrun, and the bar starts again from the left.
| Project | Budget | Actual | Remaining |
|---|---|---|---|
| Practice IT | 160:00h | 124:30h | 35:30h |
| Network rebuild | 80:00h | 68:15h | 11:45h |
| Till system | 40:00h | 43:45h | −3:45h |
| Server migration | 120:00h | 35:45h | +84:15h |
This is how allowance management works
From creating the hour packages to the real-time overview, in three steps.
Create an hour package
Create an allowance for your client, one-off or recurring. With a number of hours, a term and automatic renewal.
Set it up once, let it manage itself
Set up an allowance Create the allowanceTierklinik NordHours20:00hValid1 Nov to 31 DecServiceMaintenanceAverage per month10:00hTierklinik Nordnewly created0:00hFollow usage in real time
Every time entry is offset against the allowance automatically. You can see at any time how many hours are left for each client.
No more recalculating by hand
Usage overview UsedKanzlei Ruhr · package 40:00hday Service Person Hours 02.10. Network rebuild Tobias K. 6:00h 09.10. Network rebuild Tobias K. 8:30h 14.10. Network rebuild Tobias K. 8:00h 16.10. Remote maintenance Mara W. 1:00h 21.10. Network rebuild Tobias K. 8:00h Total 31:30h Left in the package+8:30hThe balance always in view
You can see the current usage per allowance at any time. Once a package is used up its status changes by itself, before unpaid hours build up unnoticed.
React in time instead of being caught out
Status overview Praxis Dr. LindnerPackage 20:00h since 1 SeptemberUsed94%18:45hLeft+1:15hMore than 80% used, time for the next package.
Offer for a new package, 20:00hTask createdopen
What allowance management can do
Everything you need to manage hour packages, without the frills.
- Administration
One-off and recurring packages
Recurring allowances renew themselves, one-off ones you top up by hand
Configurable per client and contract
- Tracking
Automatic usage overview
Every time entry updates the allowance balance in real time
Time tracking and allowances are linked directly
- Status display
The status updates itself
The allowance status updates by itself, from "active" to "used up"
Allowances that are used up or expired are marked clearly
- Top-ups
Document top-ups
Every extension and every top-up is logged properly
A complete history of every change per allowance
- Analytics
Usage reports per client
Detailed reports on usage and the remaining budget
Exportable as Excel or CSV for invoicing
- Assignment
Keep billable and internal hours apart
Assigned automatically, only billable hours draw on the allowance
A clear separation for clean client invoicing
- Scope
One allowance per client and service
Maintenance, consulting and support run on separate packages for the same client
Every service gets its own hour package, visible while the time is being booked
- Compliance
Change history on the allowance
Every increase and every change to the allowance is logged
Traceable for invoicing and for internal control
Allowances for your whole team
Whether you run the company, lead a team or work in it, everyone gains from hour packages being out in the open.
- Owner or director
Revenue and workload in view
- How many hours are still open with which client? Until now only an Excel search could answer that.
- Every allowance at a glance, with current usage and status.
- Team lead
Knowing how many hours are left
- Handing out work without knowing whether the client's hour package still covers it.
- A real-time overview per client, so you can plan the work before the budget runs out.
- Employee
Book hours, the allowance follows
- No idea whether the hours booked still fit into the client's package.
- Just book the hours, the allowance updates itself.
- Accountant
Clean invoicing per client
- Incomplete hour lists and allowance figures worked out by hand at the client.
- Finished reports with the usage per allowance, exportable at the push of a button.
Security and data protection
Your allowance and billing data is safe: hosted in Germany, GDPR compliant and encrypted.
- Encrypted transfer and storage of data
- Role-based access rights for allowance data
- GDPR compliant processing of all client data
Related
Where to go from here, and what waits for you there.
Frequent questions about allowances
Everything you need to know about allowance management in MetronHR.
Question not answered here? Every step is explained in the help centre.
Send us a messageWhat is the difference between recurring and one-off allowances?
Recurring allowances renew themselves once the term ends (for example 40 hours a month). One-off allowances have to be topped up by hand once they are used up.
How do I see that an allowance is running low?
The allowance overview shows the current usage and the remaining budget of every package at any time. Once an allowance is used up, its status switches to "used up" by itself.
Can allowances be used across projects?
Yes, you can create allowances for a whole client or for a single project, depending on how the contract is built.
How do top-ups work?
Every top-up is documented with date, amount and reason. That gives you a complete history for invoicing.
Are only billable hours deducted from the allowance?
Yes, for every time entry you decide whether it is billable or internal. Only billable hours draw on the allowance.
Can I change allowances after the fact?
Yes, and every change is recorded in the change history, for full traceability.
Is allowance management included in every plan?
Allowance management is part of the Professional plan. During the trial you can try it out with no obligation.
Ready to manage hour packages without Excel?
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