What MetronHR stores about you, and what it does not
MetronHR records when you worked, to the minute and without rounding. No fingerprint, no face image, no location. You can see your own hours, overtime and holiday days yourself. What your employer does with them is their decision, and this page says nothing about that.
- To the minuteWithout rounding
- No locationNo tracking, not even a field for it
- No biometricsNo fingerprint, no face image
- See your own timesHours balance, overtime, leave
Recorded and not recorded
| Is recorded | Is not recorded |
|---|---|
| The start, the end and the break of your working time, to the minute | Your location. There is no field for it and no location request |
| The card or the account used to clock in | A fingerprint or a face image. At the terminal only the card is read |
| Absences by type: holiday, sick, special leave | The reason for your sick note. A diagnosis appears nowhere |
| Who changed a time entry, with the time | What you do at the computer. There is no screen recording and no keystroke counting |
As of 4 September 2026, checked against the software's data model. Which of these fields your employer actually uses, and how long it keeps them, is up to the employer.
The start, the end and the break of your working time, to the minute
- Is not recorded
- Your location. There is no field for it and no location request
The card or the account used to clock in
- Is not recorded
- A fingerprint or a face image. At the terminal only the card is read
Absences by type: holiday, sick, special leave
- Is not recorded
- The reason for your sick note. A diagnosis appears nowhere
Who changed a time entry, with the time
- Is not recorded
- What you do at the computer. There is no screen recording and no keystroke counting
As of 4 September 2026, checked against the software's data model. Which of these fields your employer actually uses, and how long it keeps them, is up to the employer.
What you can see yourself
- Your hours account with target, actual and the current balance, up to date every day.
- Your overtime, and whether it is paid out or taken as time off.
- Your holiday balance, the days left and the deadline by which they have to be taken.
- Your duty plan or rota, on your phone too.
- Your own requests and where they stand, without having to ask.
You cannot see your colleagues' data, unless your role expressly provides for it. Who may see what is something your employer sets through roles.
Leave without arithmetic
Entitlement, carry-over, taken, planned. Plan more days and see what is left.
Carry-over at year end
MetronHR carries the rest into the new year and keeps track of the expiry date.
| Item | days |
|---|---|
| Entitlement 2026 | 28 |
| Carried over from 2025 | 2 |
| Taken | −17 |
| Planned | 5 |
| Free to plan | 8 |
The rest carries into 2027 and lapses on 31 March if it is not taken.
Related
Where to go from here, and what waits for you there.
- Without a phone
Clocking in without a company phone and without a private device
If the objection is the private phone: the route through a card and a terminal, with no installation and no biometric data.
See Without a phone Recording working time: what is required
What the law requires today and what is only in the draft.
View
What employees ask
What we are asked most often about it.
Question not answered here? Every step is explained in the help centre.
Send us a messageIs my time rounded?
No. MetronHR works out the duration from the start, the end and the break, to the minute. There is no rounding to quarter or half hours, neither up nor down. If you start at 07:04, you started at 07:04.
Do I have to give a fingerprint?
No. At the terminal only the card is read. Whatever fingerprint or face recognition a device ships with is switched off in operation. That removes the whole question of biometric data under Article 9 GDPR.
Can my employer see where I am?
Not through MetronHR. The software records no location: there is no field for it and no request to the location services, neither in the app nor in the browser. What is recorded is when work happened, not where.
Can I see my own hours?
Yes. You can see your hours account, your overtime, your holiday balance and your duty plan without having to ask anyone. What you cannot see is your colleagues' data, unless you have a role that expressly provides for it.
Can my employer change my hours after the fact?
Change them yes, unnoticed no. In the Professional plan the change history records who changed what and when. Your employer can also lock the month; after that a correction runs as a change request that is decided rather than simply overwritten.
What does my employer do with it?
That is their decision, not ours. Which reports run, who sees them and how long data is kept is set by the employer, and in businesses with a works council together with that council. Under § 87 (1) no. 6 BetrVG, introducing time tracking is subject to co-determination as soon as it is capable of monitoring performance.
Does my employer have to record the time at all?
Yes. Since the Federal Labour Court decision of 13 September 2022 (1 ABR 22/21) employers are obliged to record working time, derived from § 3 (2) no. 1 of the Occupational Safety and Health Act. No particular form is prescribed so far, so paper would be permissible.
Are hours still worked out on paper where you are?
Then pass this page on. Whoever decides about time tracking in your business will find here what it means for you and your colleagues, and can try MetronHR free for 14 days.
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