Assignment hours per hirer, documented and provable
In temporary agency work the hirer records the start, the end and the duration, by the seventh calendar day at the latest. You need the same figures for invoicing and for reconciliation.
- Hours kept apart per hirer and assignment
- Records retrievable in German at any time
- An export per client and month for the invoice
In short
Under section 17c AÜG the hirer keeps the records, but you have to invoice. Times separated per hirer, documents in German held in Germany.
Two sides have to hold the same hours
Under § 17c (1) AÜG the hirer records the start, the end and the duration of your temporary workers' daily working time. If your hours account differs, it only shows up at invoicing.
The record sits with the hirer
Under § 17c (1) AÜG the hirer records the start, the end and the duration, but you are the one who has to invoice and prove it.
The seven-day deadline applies here too
The record has to exist by the end of the seventh calendar day after the work. Adding entries at the month end is too late.
The records have to be to hand
The agency keeps the inspection records in German within Germany, and at the place of work on request (§ 17c (2) AÜG).
An hours account that matches the hirer's
Every assignment runs as its own client with its own hours. Your people book on a phone, you see target and actual per person, and you export the hours per hirer and month.
Hours per hirer, on the record
The start, the end and the duration are on file per person and assignment, ready when the hirer or an inspection asks.
From the assignment to the invoice
Three steps that put the hours per hirer on the record.
Step1
Assign people to the assignment
Every hirer is created as a client and every assignment as a project under it. Your people see only their own assignments.
Step2
Book the start, the end and the break
Recording on a phone or in the browser, even without a signal. The scheduler adds entries for people who do not book themselves.
Step3
Report per hirer and hand it over
Filter by period and client, download the hours as Excel or CSV, for the invoice, for payroll or to reconcile with the hirer.
What staffing providers need
Many hirers, changing assignments, one invoice, with no folder to collect it in.
Start, end, duration per day of the assignment
The same three figures the hirer records under § 17c AÜG.
Breaks are recorded too and deducted from working time.
Kept apart per hirer
Every hirer is a client, and every assignment a project under it.
The hours can be reported per hirer, assignment and person.
The scheduler enters for others
Anyone leading a department or with people under them records their hours too.
For people on assignment who do not book on a phone themselves.
Recording at the site, offline too
iOS and Android, with no terminal needed at the hirer.
At the hirer without a guest login it stores locally and transfers afterwards.
An hours account per person
Target, actual and the difference, with a daily breakdown.
Download as Excel or CSV, filtered by hirer and period.
Records in German, held in Germany
German data centres and German-language reports, as § 17c (2) AÜG requires.
Transferred and stored encrypted, GDPR compliant.
For scheduling, invoicing and the assignment
Four roles, four reasons, from scheduling to payroll.
Sees open days before the invoice goes out
Only at the invoice does it show that hours for an assignment are missing.
A weekly overview per person and assignment, with reminders about open days.
Books at the site, with no paper
Handing the timesheet to the hirer and keeping no copy.
The start, the end and the break on the phone, with your own hours visible at any time.
Can evidence hours per hirer
When a query comes, there is nothing to confirm the hours with.
Hours per hirer, assignment and day, retrievable in German.
Gets hours that fit the invoice
Timesheets per hirer in different formats.
One file per month, split by hirer, with no sorting work at payroll.
Records in Germany, in German, retrievable
Under § 17c (2) AÜG the agency keeps the inspection records in German within Germany, and at the place of work on request. In MetronHR they sit in Germany and can be looked at any time.
- Servers in Germany, with the interface and the reports in German
- Time entries stay stored as long as your account exists
- Every change to a time entry is logged, with an audit trail on the Professional plan
- Roles control the access: people see only their own assignments
Trust Center
Retention: at least 2 years
Frequent questions from temporary work
The recording duty, the deadlines and reconciling with the hirer, answered briefly.
Under § 17c (1) AÜG the hirer records the start, the end and the duration of the daily working time, by the end of the seventh calendar day afterwards at the latest, kept for at least two years. But you as the agency have to invoice and evidence it, which is why you need the same figures.
Under § 17c (2) AÜG the inspection records have to be available in German within Germany, and at the place of work on request. MetronHR runs on German servers, the reports are in German and they can be retrieved from any device.
Yes. Every hirer is created as a client and every assignment as a project under it. In the report you filter by hirer, assignment, person and period and download the result as Excel or CSV.
Anyone leading a department or with people under them can create time entries for them. So the scheduler enters for people out on assignment. Management may record for everybody.
No. People see their own hours and assignments. Who has access to anything further you control through roles and departments, which stays clean even with changing hirers.
Billing is per user per month: Team 5 €, Professional 10 €. Time tracking with customer assignment, absences, overtime, working-time models and Excel/CSV export are included in the Team plan; analytics, the personnel file and the change history of time entries are part of Professional.
Question not answered here? Every step is explained in the help centre.
Put tomorrow's assignment hours on the record?
Try MetronHR free for 14 days, no credit card. Team plan from 5 € per user per month.
Questions about the recording duty? Write to us: an answer within 24 hours, within 8 hours on the Professional plan.