Always know where your project budget stands
Book hours to projects, see live how much budget is left, and keep the budget status in view at any time.
No credit card required · Cancel monthly
- No more overrunning budgets by accident
- A target-against-actual traffic light per project: on plan, at risk, over budget
- GDPR compliant, hosted in Germany
Lena H.
Tobias K.
Aylin D.
Mehmet Y.
Sophie B.
Mara W.Leave, 3 daysAylin Demir · 28–30 OctTraining, 1 dayTobias Krüger · 22 Oct
Leave, 3 daysNadia Schulz · 22–24 DecReview
Month endSeptember · Krämer payroll officeDone- Made in GermanyDeveloped and hosted in Germany
- Certified data centreISO 27001, located in Germany
- Web, app and terminalBrowser, iPhone, Android, Mac, Windows
- GDPR compliantServers in Nuremberg and Falkenstein
An end to flying blind on budgets
Do you only notice at the month end that a project went over budget long ago? Many owners know the feeling, and it costs real money.
- Problem
Budget surprises at the month end
You only find out at invoicing that a project ate far more hours than planned.
- Problem
Tracking hour packages in Excel
Which client still has how many hours left? The Excel sheet is out of date again.
- Problem
No overview of project costs
Which projects are profitable, which eat the margin? Without a report you do not know.
Project budgets that update themselves
Every time entry updates the project budget automatically. You see at a glance how much is left, and the traffic light tells you at once when it gets tight.
Fewer surprises, better marginsWith MetronHR you no longer overrun a budget by accident: every time entry updates the remaining budget automatically.
Budget against actual
Every project with its usage in percent; an overdrawn budget stands out at once. Book hours on the network rebuild.
Top up the budget
Raise the POS system's budget and watch the bar go back.
This is how you keep your project budgets under control
From budget planning to invoicing, in three simple steps.
Set the budget and the hourly rates
Set an hour allowance per project or client and store the agreed hourly rates.
Set it up once, from then on it runs by itself
Set up a budget Set the budgetServer move · Tierklinik NordBudget120:00hHourly rate€95BillingHour budgetClientTierklinik NordOrder value€11,400Bookings count against this budget from now on.
Book hours, the budget updates live
Your team records hours as usual, the remaining budget updates itself. From 80% the budget status turns amber (at risk).
You do not have to recalculate anything by hand
Updated automatically Network rebuildKanzlei Ruhr · budget 80:00hBookedas of now68:15hUsed85%Remaining+11:45hEvery minute on the stopwatch counts against the budget at once.
Reporting and invoicing
Create reports per project or client, as the basis for invoices or for internal reporting.
Invoicing in the open, which clients trust
Project reports Project reportOctober 2026Project Budget Actual Remaining Practice IT 160:00h 124:30h 35:30h Network rebuild 80:00h 68:15h 11:45h Till system 40:00h 43:45h −3:45h Server migration 120:00h 35:45h +84:15h
What project budgets can do in MetronHR
Everything you need to keep projects profitable, without over-engineering.
- Budgets
Flexible budget models
Fixed price or hours based, depending on the client project
Decide per project whether it is billed by the hour or at a fixed price
- Cost tracking
Automatic cost calculation
Actual costs against budget, always current, with every time entry
No more recalculating by hand, the figures always add up
- Billing
Margin per project
Hours, revenue and margin in one table, the basis for your next quote
Export as Excel or CSV for the invoice and for after-the-fact costing
- Budget status
Budget status at a glance
The traffic light shows at once how much budget is left
Green on plan, amber from 80% (at risk), red above 100%, per project
- Hourly rates
Individual hourly rates
Different prices per service and client
Flexible pricing for different activities
- Analytics
Project reports
See at a glance which projects are profitable
Filter and export reports by client, project and period
- Clients
Client assignment
Every budget is assigned directly to a client
Store hourly rates and terms per client
- Billing
Keep billable and internal apart
Billable and internal hours are separated automatically
Mark hours as billable or internal, calculated separately
Who gets something out of project budgets?
For everyone who wants to run client projects profitably, whether that is an agency, a consultancy or an IT service provider.
- Owner or director
Profitability in view
- You do not know which projects make money and which cost margin
- See at a glance how profitable each project is, and step in while there is still time
- Team lead
Put people where they are needed
- The team works on projects without knowing how much budget is left
- Your team sees the remaining budget and can judge the effort better
- Employee
Working in the open
- No certainty whether your own work still fits the client's allowance
- While you book hours you see directly how much of the allowance is left
- Accountant
Clean project reports
- Incomplete or faulty records of hours for invoicing
- Export complete project reports, ready to work on further
Your project data is safe
Sensitive budget and cost figures deserve particular protection.
- Encrypted storage of all project data
- Role-based access rights, not everyone sees everything
- GDPR compliant, hosted on German servers
Related
Where to go from here, and what waits for you there.
Frequent questions about project budgets
The essentials on budget control and after-the-fact costing in MetronHR.
Question not answered here? Every step is explained in the help centre.
Send us a messageWhich budget models are there?
You can choose between fixed price budgets, hour allowances or open projects, depending on what you agreed with your client.
How do I see that a budget is getting tight?
MetronHR shows the budget status as a traffic light: green (on plan), amber from 80% (at risk) and red above 100% (over budget). The project overview shows you at a glance which projects are heading for the limit.
What is the difference from client allowances?
Project budgets steer a single project against hours and an hourly rate, for fixed price and project work. Client allowances are fixed hour packages per client with a period, a usage display and carry-over of unused hours, for retainers and framework agreements. You can use both side by side.
Can I store different hourly rates per service?
Yes, you can set different hourly rates per activity and client. The calculation runs by itself.
Can I change budgets after the fact?
Yes, budgets can be adjusted at any time. The hours already booked stay as they are, and from the change onwards the traffic light measures against the new amount.
How do I export project reports?
You can filter reports by client, project and period and export them as CSV or Excel, ready to work on further or to invoice the client.
Are project budgets included in every plan?
Project budgets are part of the Professional plan. During the trial you can try them out with no obligation.
Ready to make your projects profitable?
Try MetronHR free for 14 days. No credit card, no tricks.
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- Cancel monthly
- Full access to every feature