Always know where your project budget stands
Book hours to projects, see live how much budget is left, and keep the budget status in view at any time.
- No more overrunning budgets by accident
- A target-against-actual traffic light per project: on plan, at risk, over budget
- GDPR compliant, hosted in Germany
An end to flying blind on budgets
Do you only notice at the month end that a project went over budget long ago? Many owners know the feeling, and it costs real money.
Problem
Budget surprises at the month end
You only find out at invoicing that a project ate far more hours than planned.
Problem
Tracking hour packages in Excel
Which client still has how many hours left? The Excel sheet is out of date again.
Problem
No overview of project costs
Which projects are profitable, which eat the margin? Without a report you do not know.
Solution
Project budgets that update themselves
Every time entry updates the project budget automatically. You see at a glance how much is left, and the traffic light tells you at once when it gets tight.
Result
Fewer surprises, better margins
With MetronHR you no longer overrun a budget by accident: every time entry updates the remaining budget automatically.
This is how you keep your project budgets under control
From budget planning to invoicing, in three simple steps.
Step1
Set the budget and the hourly rates
Set an hour allowance per project or client and store the agreed hourly rates.
Step2
Book hours, the budget updates live
Your team records hours as usual, the remaining budget updates itself. From 80% the budget status turns amber (at risk).
Step3
Reporting and invoicing
Create reports per project or client, as the basis for invoices or for internal reporting.
What project budgets can do in MetronHR
Everything you need to keep projects profitable, without over-engineering.
Budgets
Flexible budget models
Fixed price or hours based, depending on the client project
Decide per project whether it is billed by the hour or at a fixed price
Cost tracking
Automatic cost calculation
Actual costs against budget, always current, with every time entry
No more recalculating by hand, the figures always add up
Billing
Margin per project
Hours, revenue and margin in one table, the basis for your next quote
Export as Excel or CSV for the invoice and for after-the-fact costing
Budget status
Budget status at a glance
The traffic light shows at once how much budget is left
Green on plan, amber from 80% (at risk), red above 100%, per project
Hourly rates
Individual hourly rates
Different prices per service and client
Flexible pricing for different activities
Analytics
Project reports
See at a glance which projects are profitable
Filter and export reports by client, project and period
Clients
Client assignment
Every budget is assigned directly to a client
Store hourly rates and terms per client
Billing
Keep billable and internal apart
Billable and internal hours are separated automatically
Mark hours as billable or internal, calculated separately
Who gets something out of project budgets?
For everyone who wants to run client projects profitably, whether that is an agency, a consultancy or an IT service provider.
Owner or director
Profitability in view
You do not know which projects make money and which cost margin
See at a glance how profitable each project is, and step in while there is still time
Team lead
Put people where they are needed
The team works on projects without knowing how much budget is left
Your team sees the remaining budget and can judge the effort better
Employee
Working in the open
No certainty whether your own work still fits the client's allowance
While you book hours you see directly how much of the allowance is left
Accountant
Clean project reports
Incomplete or faulty records of hours for invoicing
Export complete project reports, ready to work on further
Your project data is safe
Sensitive budget and cost figures deserve particular protection.
- Encrypted storage of all project data
- Role-based access rights, not everyone sees everything
- GDPR compliant, hosted on German servers
Frequent questions about project budgets
The essentials on budget control and after-the-fact costing in MetronHR.
You can choose between fixed price budgets, hour allowances or open projects, depending on what you agreed with your client.
MetronHR shows the budget status as a traffic light: green (on plan), amber from 80% (at risk) and red above 100% (over budget). The project overview shows you at a glance which projects are heading for the limit.
Project budgets steer a single project against hours and an hourly rate, for fixed price and project work. Client allowances are fixed hour packages per client with a period, a usage display and carry-over of unused hours, for retainers and framework agreements. You can use both side by side.
Yes, you can set different hourly rates per activity and client. The calculation runs by itself.
Yes, budgets can be adjusted at any time. The hours already booked stay as they are, and from the change onwards the traffic light measures against the new amount.
You can filter reports by client, project and period and export them as CSV or Excel, ready to work on further or to invoice the client.
Project budgets are part of the Professional plan. During the trial you can try them out with no obligation.
Question not answered here? Every step is explained in the help centre.
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Related
Where to go from here, and what waits for you there.