Rota software for shift operations of 5 to 100 people
Shifts by drag and drop, patterns for A and B weeks, conflict checking while you plan. Billed per person and not per site, with time tracking included.
No credit card required · Cancel monthly
- Priced per person, whatever the number of sites
- Licence numbers up and down every month, for businesses with a season
- Conflicts checked against rest periods, absences and overlaps
Lena H.
Tobias K.
Aylin D.
Mehmet Y.
Sophie B.
Mara W.Leave, 3 daysAylin Demir · 28–30 OctTraining, 1 dayTobias Krüger · 22 Oct
Leave, 3 daysNadia Schulz · 22–24 DecReview
Month endSeptember · Krämer payroll officeDone- Made in GermanyDeveloped and hosted in Germany
- Certified data centreISO 27001, located in Germany
- Web, app and terminalBrowser, iPhone, Android, Mac, Windows
- GDPR compliantServers in Nuremberg and Falkenstein
Where a rota comes apart in practice
Not in building the plan, but in what comes after it: the sick note on Sunday evening, the rest period that gets too short between a late and an early shift, and the holiday nobody noticed while planning. Rota software earns its name only once it catches those three cases before the plan goes up on the wall.
That applies to hospitality and hotels with split shifts, to care with qualification requirements, to retail with opening hours across six days, and to security services with sites and night shifts. Anyone dividing a day into activities instead, in a practice or a pharmacy for example, is looking for duty planning software.
What rota planning in MetronHR can do
Included in the Professional plan, with no module surcharge.
- Planning
Shifts by drag and drop
The plan comes about in minutes instead of hours.
Shifts are dragged, copied and moved. The previous week can be taken as a starting point instead of filling every cell again.
- Pattern
Shift patterns and A/B weeks
Create alternating weeks once, then apply them.
The pattern is laid over the period and adjusted by hand where it differs. Anyone planning on a two-week rhythm does not rebuild every week.
- Conflicts
Conflicts checked while you plan
Overlaps, absences and rest periods show up at once.
It checks people scheduled twice, holiday already approved, the eleven hours of rest and the daily and weekly maximum.
- Protective rules
JArbSchG and MuSchG checked along with it
Tighter limits apply to apprentices under 18 and to pregnant employees.
The planning knows them and warns, instead of leaving them to the shift lead. It warns; it does not block a lawful plan.
- Pools
Staff pools and areas
Who comes into question for a shift is settled.
Pools group people by qualification or area. The plan suggests from them, and a cover request goes to the same circle.
- Absence
A cover request instead of a phone chain
The gap goes to the group, not to the manager.
Whoever takes it on says so in the app, and the plan updates for everyone. The shift lead stops working through the phone list.
- Publish
Publishing and notifying
The plan is where the team is already looking.
An app for iOS and Android, a printout for the noticeboard, a calendar feed for Outlook and Google. Changes after publication are notified.
- Reconciliation
Plan against recorded time
The gap is in the system, not in two programs.
People clock in through the app, in the browser or at the terminal with an NFC card. The month end comes out of planned and recorded time without any typing up.
Priced per person, not per site
Several providers in this market bill per site. For a business with several small branches that is expensive, and for one large business under one roof it is cheap. Three examples on the Professional plan:
| Operation | MetronHR a month | What stands out about it |
|---|---|---|
| 10 people, one site | 100 € | no base fee, no minimum term |
| 20 people, one site | 200 € | the same scope, no tiering |
| 30 people, three sites | 300 € | the number of sites makes no difference to the price |
10 people, one site
- MetronHR a month
- 100 €
- What stands out about it
- no base fee, no minimum term
20 people, one site
- MetronHR a month
- 200 €
- What stands out about it
- the same scope, no tiering
30 people, three sites
- MetronHR a month
- 300 €
- What stands out about it
- the number of sites makes no difference to the price
How other providers in the rota market bill is set out, with source and retrieval date, on the comparison pages, among them Papershift, Planday, Ordio, Shiftbase, Planerio and gastromatic.
Related
Where to go from here, and what waits for you there.
- Holiday and rota
Holiday and rota in one system, not two
The most common planning mistake does not happen while planning, it happens between the holiday list and the plan. What changes when both live in one system.
See Holiday and rota - Template
Before you begin: the template for it
Free and without sign-up, in case it should work without software for now. Free, no sign-up.
See A monthly rota as an Excel template Shift planning in the product
With pictures of the planning steps.
Viewduty planning software
When the day is split into activities rather than shifts.
View
Frequent questions about rota software
What shift operations ask most often before choosing.
Question not answered here? Every step is explained in the help centre.
Send us a messageWhat does rota software cost for 20 people?
Shift planning belongs to the Professional plan, so 10 € per person a month. 20 people come to 200 € a month. Time tracking, absences and the overtime account are included. No minimum term, no setup fee, no price per site.
Do you bill per site or per person?
Per person. That is the most important difference from several providers in this market: billing per site becomes expensive for a business with three small branches and cheap for one large business under a single roof. With MetronHR you pay for the people in the system, however many places they work at.
Can I adjust the number of licences with the season?
Yes, monthly and by yourself, up and down. The floor is the number of seats in use. For hospitality, hotels and retail that means more in summer and fewer in winter, with no conversation and no contract change.
Does the plan check for conflicts?
Yes, while you plan. It checks overlaps, absences already approved, the eleven hours of rest between two shifts and the daily and weekly maximum. For apprentices under 18 the tighter limits of the Young Persons Employment Act apply as well, and for pregnant and breastfeeding employees those of the Maternity Protection Act.
How do I map alternating weeks?
Through shift patterns with A and B weeks. The pattern is created once and then laid over the period, instead of building every week anew. You enter the deviations by hand afterwards, and the pattern stays.
What happens if somebody drops out at short notice?
The request goes out as a cover request to the pool with the right qualification, not to the shift lead's desk. Whoever takes it on appears in the plan, and the change is visible to everyone.
Can people see the plan on their phone?
Yes, in the app for iOS and Android, plus a printout for the noticeboard and a calendar feed for Outlook or Google Calendar. Everyone can save their own monthly plan as a PDF.
Do I still need separate time tracking alongside it?
No. Planned and actually recorded time live in the same system, and people clock in through the app, in the browser or with a card at the terminal. The gap between plan and reality therefore shows up by itself, and the month end comes from a single source.
Build the next rota here.
Try it free for 14 days, no credit card. Time tracking, absences and overtime are included.
- No credit card required
- Ready quickly
- Cancel monthly
- Full access to every feature
No credit card, cancel any time