Features

Who it is for

More

Excel and PDF

Duty roster for early, late and night duties in care

A weekly plan with night duty and split duty. The Excel file adds up the hours and flags where the rest becomes too short when switching from late to early.

Download XLSXDownload PDF
  • No sign-up
  • No newsletter
  • Free to use
Preview: Duty roster for early, late and night duties in care

What is in the template?

Ready to use, with formulas, sample data and a legend.

  • Early, late, night and split duty as examples
  • Night duty past midnight without converting times
  • Rest at every change, minimum adjustable to 10 hours (section 5(2) ArbZG)
  • Breaks under section 4 ArbZG and days over ten hours flagged
  • Notes on on-call duty, night work and Sunday duty

When does the template fit?

Ideal as an interim solution or for small teams, with clear limits.

  • Home care services and residential facilities
  • Care units with night watch
  • A notice in the staff office as a PDF
When Excel reaches its limits

Late, then early: the most common mistake in a care roster looks normal on paper.

MetronHR checks rest, breaks and maximum hours while you plan, in the Professional plan. Standby and on-call duty are separate time types, and people clock in at the terminal on site or in the app.

How MetronHR solves it
In comparison
Excel templateMetronHR
UpkeepManual upkeepAutomatic calculations
ApprovalsNo workflowsApproval workflow
RemindersNo remindersReminders
TeamCopy again for every employeeOne central source for the whole team
More templates

Also goes with this

Duty roster for shop floor and stockroom, with temps and SaturdayGo to the templateDuty roster for site and event security, with night dutyGo to the templateShift roster for warehouse and routes, with night shiftGo to the templateDuty roster for sites with early and evening jobsGo to the template

Frequently asked questions

Answers on usage and legal aspects.

Question not answered here? Every step is explained in the help centre.

Send us a message
How long must the rest period be in care?

Eleven hours (section 5(1) ArbZG). In hospitals and care facilities it may drop to ten hours if every shortening is compensated within a calendar month or four weeks by at least twelve hours (section 5(2)). A late duty until 9:30 pm and an early duty from 6 am are eight and a half hours, below that too.

Does a call-out during on-call duty interrupt the rest period?

In hospitals and care facilities, cuts caused by call-outs amounting to no more than half the rest period may be compensated at other times (section 5(3) ArbZG). With on-call duty, in principle only the call-out is working time; with a very short response time, all of the standby can be working time (CJEU, 9 March 2021, C-344/19 and C-580/19).

Does working time in care have to be recorded?

Yes, as everywhere since the Federal Labour Court decision of 13 September 2022 (1 ABR 22/21). Recording the start, end and duration within seven days and keeping the records for two years also meets the recording duties of minimum wage and posting law (section 17 MiLoG, section 19 AEntG) where they apply to the business.

Templates are a start. MetronHR is the answer.

When Excel reaches its limits in a team, MetronHR takes over the process. Try it free for 14 days.

Try it free for 14 days
  • No credit card required
  • Ready quickly
  • Cancel monthly
  • Full access to every feature

Ready in 5 minutes, no credit card