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Duty roster for kitchen and service, with split shifts and rest checks

One week per person with two parts per day. The Excel file adds up the hours and flags rest that is too short, missing breaks and days over ten hours.

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Preview: Duty roster for kitchen and service, with split shifts and rest checks

What is in the template?

Ready to use, with formulas, sample data and a legend.

  • A weekly plan for up to ten people, Monday to Sunday
  • A second part per day for split shifts, with the gap counted as a break
  • Rest until the next duty, also from the previous Sunday to Monday
  • Adjustable minimum rest, for the shortening to ten hours under section 5(2) ArbZG
  • Typical shifts as examples: early, late, split shift, late kitchen

When does the template fit?

Ideal as an interim solution or for small teams, with clear limits.

  • Restaurants, cafés and bars with lunch and evening service
  • Kitchens with late closing and early breakfast
  • A notice in the staff room as a PDF
When Excel reaches its limits

Saturday until midnight, Sunday from eight: in the spreadsheet that only shows up afterwards.

MetronHR checks rest, the replacement rest day and maximum hours while you assign the shift, in the Professional plan. People clock in at the terminal or in the app, and the record under section 17 MiLoG is made on the same day.

How MetronHR solves it
In comparison
Excel templateMetronHR
UpkeepManual upkeepAutomatic calculations
ApprovalsNo workflowsApproval workflow
RemindersNo remindersReminders
TeamCopy again for every employeeOne central source for the whole team
More templates

Also goes with this

Duty roster for reception, night audit and housekeepingGo to the templateDuty roster for early, late and night duties in careGo to the templateDuty roster for shop floor and stockroom, with temps and SaturdayGo to the templateDuty roster for site and event security, with night dutyGo to the template

Frequently asked questions

Answers on usage and legal aspects.

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Does the gap in a split shift count as rest?

No. Both parts belong to the working time of the same day, and the eleven hours of rest under section 5(1) ArbZG only start after the second part ends. The gap is an interruption and can count as a break under section 4 ArbZG.

May the rest period be shorter in hospitality?

Yes, to ten hours, if every shortening is compensated within a calendar month or four weeks by a rest period of at least twelve hours (section 5(2) ArbZG). In the template, set the minimum rest at the top to 10 for this.

Do working hours in hospitality have to be recorded in a special way?

Yes. The hospitality and accommodation trade is listed in section 2a SchwarzArbG. Under section 17 MiLoG, the start, end and duration of daily working time of all employees have to be recorded by the end of the seventh calendar day and kept for two years. The duty roster alone is not enough, it shows the planned time.

What applies to anyone working on a Sunday?

Restaurants may employ people on Sundays (section 10(1) no. 4 ArbZG). At least 15 Sundays a year stay free, and every Sunday worked brings a replacement rest day within two weeks (section 11 ArbZG). The template flags the week with a note.

Templates are a start. MetronHR is the answer.

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